Enabling multi TimeZone view for meetings in Lotus Notes (29-Dec-2008)
We propose a new scheduler view to manage timezones issues when scheduling a meeting (throughout a mail client) involving people working in different timezone countries. The view will display for each participant (or group) the related converted time. This will make it possible to schedule a meeting that allows all partecipants to join without being affected by timezone matters.
Enabling multi TimeZone view for meetings in Lotus Notes
Disclosed is a design for managing timezones issues when scheduling a meeting (throughout a
(PIM) software) involving people working in different timezones (TZ from now) countries.
To be more clear consider the situation of being the chair of a meeting with 5
personal information manage
participants: 4 from Raleigh, 1 from Los Angeles and you from Rome. So there are three
different TZs involved: Rome (the local - GMT +1) , Raleigh (GMT -6), Los Angeles (GMT -8). Obviously, the chair wants to schedule this meeting in a time that would permit everyone to join it.
The Figure 1 shows what a PIM software can do by now:
Figure 1
Let's examinate all the limitations reported in this case:
The first problem is the single TZ choice (in this example Raleigh has been choosen);
The second problem is represented by the scale reported in the scheduler section that only refers to local time.
The third problem is that the availability of each participant is not converted into the related TZ.
All the above problems are solved by a new scheduler view.
To build this new view a time zone converter table, embedded in the PIM software, is required. The TZ info can be extracted in two ways:
1. directly querying a LDAP server;
2. inserting in the PIM software a new function parsing the mail address to determine the
proper TZ.
The final results in both cas...
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