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Operations Specialist

Salary Range: $60,000 – $70,000


If you’re passionate about providing a great customer experience, we need to talk.   IP.com is an intellectual property services provider.  IP.com provides solutions and services that assist our clients in all aspects of the innovation process from ideation through patent maintenance and licensing.

Our proprietary services provide organizations with intellectual property analytics that inform critical business decisions.

Job Summary

The Operations Specialist manages various operational initiatives including the support and order entry systems and provides user data support to the Sales team.  Primary responsibilities include enabling InnovationQ+ trials and subscriptions, adding publishing vouchers, running usage reports, and providing enterprise-level assistance to our customers.

Essential Duties

  • Manage the following, which require independent decision making at various points in the process.
    • Trials, Subscriptions and Voucher Orders for accounts, manage users associated with the accounts.
    • Support queue – take ownership of customer issues reported and work with various internal teams to troubleshoot\resolve case issues and questions.
    • Orders queue – take ownership of orders, determine best means of auditing and provisioning the orders in partnership with Account Executives.
  • Run product usage data reports. Utilize Tableau and Excel macros, charts, and graphs to prepare customer reports.
  • Provide data to the Sales team as needed (usage reports, product access, etc.).
  • Develop subject matter expert knowledge on the internal User Management system, which is used to provision orders and provide product data and usage.
  • Develop knowledge of Salesforce processes and assist with documentation of various processes.
  • Project manage various operational initiatives and ensure successful delivery in coordination with various internal teams.
  • Other duties as assigned.


  • Proficiency in Microsoft Office Suite, Outlook, and one or more CRM systems


  1. Education Requirements
    • Associate’s Degree or higher
  1. Skills and Competencies Requirements
    • Experience working in a Customer and Sales Support role
    • Strong organizational, problem-solving, project management and analytical skills
    • Experience in interacting with clients on a daily basis
    • Computer savvy: ability to learn and utilize multiple computer systems
    • Demonstrated proficiency and good judgment in managing project priorities and workflow
    • Excellent written and oral communication skills
    • Ability to work with all levels of management
    • Demonstrated ability in being proactive, willingness to work on various projects as needed in addition to daily responsibilities
    • Creative and innovative team player
    • Willing to go above and beyond
    • Users Support systems and processes to track and manage work
    • Adaptable/flexible/teachable

Compliance with ITAR/Export Control regulations, which can be demonstrated by US citizenship.


  • Competitive salaries
  • 401(k) plan
  • Work-Life balance
  • Medical, Dental, Vision, and Life Insurance
  • Health Savings Account
  • Flexible Savings Account
  • Dependent Care Account
  • Paid holidays, vacation and sick time

To apply for this position, please send your resume to careers@ip.com.

IP.com is an Equal Opportunity Employer. The company and its affiliates recruit and hire qualified candidates without regard to race, religion, color, sex, sexual orientation, gender, gender identity, age, national origin, ancestry, citizenship, veteran or disability status, medical condition, marital status, or any other factor prohibited by federal, state, provincial, and municipal laws.

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